General Regulation

Adventure trips driving 4×4 in the Borneo Tribute 2023 activity which will trace the track of the 1985 Camel Trophy, will generally refer to the non-competitive Indonesian Offroad Federation Regulations, where this IOF regulation refers to the 4×4 World Council.

Borneo Tribute is a non-competitive off-road adventure activity that covers a minimum distance of 3 Km up to 3000 km, ranging from 3 to about 30 days, designed for all enthusiasts of four-wheeled and two-wheeled vehicles (motorcycles) not limited from Indonesia but also enthusiasts from all corners of the world.

Borneo Tribute is a 4×4 vehicle adventure activity that explores an ex-CAMEL TROPHY trajectory in 1985 at East Kalimantan of Indonesia by emphasizing TOURISM aspects of Indonesian heritage including the people, natural environment, art, cultural, social and history.

With the increasing challenges and risks that will be faced, the participants’ experience in off-road adventures is a gained in the trip and as well the preparation of both formidable mechanics and completeness of spare parts is a non-negotiable condition. All participants are required to attend off-road driving and vehicle recovery training as well as navigation and basic survival.

Borneo Tribute 2023 Organizing Committee does not recommend participants who do not have the experience and preparation as required to participate, unless participants are prepared and ready to bear all risks that could occur and do not rely on help from other participants.

Participants are required to attend and complete this Expedition trip from starting to the finishing point at destinated location. Unless there is a very urgent personal situation and / or vehicle damage classify as beyond repair, therefore, participants are allowed to leave the expedition to overcome the emergency situation with Convoy/Group Leader’s endorsement.

Violation of such situation resulted in automatically dismissing responsibility of Group and / or Convoy Leader concerning participants who violated Technical Coordinator’s direction. It’s also terminating participant’s status in this event. Consequently, the participant has the liberty to proceed as he / she wishes at his / her own risk.

May God Bless us all and keep us safe.

2. VEHICLE PREPARATIONS

2.1. Vehicle

A. Vehicle brand that shall participate in the BORNEO TRIBUTE 2023 is LAND ROVER, open to all 4×4 type and year of productions, such as; RANGE ROVER, SERIES, DEFENDER, DISCOVERY, FREELANDER, LIGHTWEIGHT and FORWARD CONTROL 101. Especially for Land Rover HYBRID (Terminology Land Rover by using non-Land Rover Engine) user, the technical documents related to the specification of the vehicle’s should be attached in registration return form.

B. The car must be roadworthy in accordance with valid vehicle certificate. Especially for Foreigners participant vehicle’s, the documents of Vehicle’s registration documents, temporary Importation and Re-exporting, Insurance, Carnet, and other documents that’s related for shipping and temporary utilization in Indonesia should be prepared and ready for further proceed once the vehicle reached Jakarta Port or other port will be determine later.

C. Vehicle’s Body must refer to the original form of Manufacture output with roadworthiness. Body modifications are only allowed in a few parts that essentially do not change the shape / image type of the vehicle. Permitted changes include:

Wing Top space or fender extension is allowed but limited to the outline shape.
Swapping doors, bonnet, rear doors and top covers of the same type as different manufacture’s year made are allowed, as long as same outline shape is maintained.
Changes to the dashboard model inside are allowed.
Vehicle body modification that change the OUTLINE SHAPE of the vehicle is NOT ALLOWED.
Material Body Replacement, where it does not change the outline shape of the vehicle body is permitted.

D. 3,5 Ton Capacity Towing point: 2 (two) in front and 1 (one) in rear of the car. Should be attached and secured to the car chassis. (by electric welding or with 2 x 14 mm bolts or 4 x 12 mm bolts), In the event Towing Point placement is mounted/attached to a pipe as/or bumper of the vehicle then the pipe / bumper must be able to withstand a 3,5 Ton load pull. Open Hook shape Towing points is prohibited to utilize, unless it has a safety barrier connected to close the gap of the hook. Towing Point should be painted with RED or bright color. See technical reference on TOWING POINT.

E. Seat belts is mandatory (minimum 3-point type) for all passenger seats in the vehicle.

F. Roof rack is mandatory and MUST be installed firmly with a maximum load of 150 kg.

G. Steel or Aluminum cargo barrier must be installed in side of the cabin, to create safety barrier between passenger compartment and cargo space (minimum diameter of 2 mm and maximum gap size of 5 x 5 cm square, net or nylon are not permitted).

H. Roll cage or roll bar is mandatory to be installed in the vehicle. Material of the Tubing Cages are 38 mm outside diameter seamless pipe with 3 mm thickness must be attached and secured directly to the chassis, minimum 4 (four points) by electric welds or with 4 x 10 mm bolts. If the pipe is installed on the vehicle deck, it must be formed a steel flange with a width of 10 cm x 10 cm and plate thickness of 5 mm. Above and below the car floor.

2.2. Vehicles with engines, gearboxes and axles manufactured by LAND ROVER is permitted to involve in SPECIAL TASK and entitled to BORNEO 2023 TRIBUTE CAR AWARD. Vehicles with modified engine, gearboxes and axles (Land Rover Hybrid) only allowed to join the Adventure Trip.

2.3. Fuel Tank

Main and Auxiliary tank in good condition. Strongly recommended to install a protection plate attached to the bottom of the fuel tanks.
Fuel Tank Cap must be tight and sealed.
Jerrycan placement must be appropriately secured and fastened.

2.4. Radiator

Radiator and vehicle cooling system should be installed safely, secured properly and correctly.
All hoses, connections and cooling system installation systems must be roadworthy.

2.5. Suspension system modification

No written Suspension Modification for 4×4 vehicles in Indonesia. Hence the BT 2023 reffered to Land Rover Manufacture allowable suspension Modification by rise up the suspension to 2 inches.

2.6. Tire

A. Tires requirement are MT or AT type. It’s not allowed to use competition, extreme and/or tractor tires.

B. The committee may impose the use of certain tires brand sponsoring the activities, provided that participants have easy access to get the tires and at special discounted prices.

C. Maximum tire size is 750 x 16 or 235 x 85 x 16” or equivalent with 32 inches (actual size).

D. Tractor Tires are not allowed.

E. Tire chains or equivalent devices must not be used during events and / or on asphalt roads.

F. Tires should be MT or AT, with minimum 80 % remaining conditions.

G. Position of the tire that protrude out of the vehicle’s body maximum is 45 mm. It’s recommended to be covered with 50 mm over-fenders secured safely to fenders. Rear tire mud flaps are recommended to be installed.

H. It’s mandatory to carry spare tire (same type and size), jack, tire bolt spanner and incase utilize Hi-Lift jack then the base plate is mandatory.

2.7. Electrical of the Vehicle

All lights, such as headlights, driving lights, auxiliary lamps, signal lights, brakes lights, and reverse lights should be in good working order and in proper placement according to the road and traffic regulations.
All vehicles shall be equipped with spotlights at the front and rear roof rack. Participants are strongly recommended to use in special purposes in the track and not light on the public road.
Horn is in good condition and good working order.
All electrical wires are installed, connected properly, secured and insulated. Cables placement is safe and secured from heat source exposure or moving parts.
Wet batteries are not permitted in the cabin and all batteries are installed properly and properly fastened.

2.8. Winch – a Recovery equipment

1. Electric winch, Hydraulic winch, Power take-off winch is allowed.
2. Winch must be equipped with factory standard automatic brakes.
3. Winch’s minimum load is 9500 lbs.
4. It’s mandatory to utilize Plasma Rope for the winch. The size of the Plasma Rope should be in accordance with capacity of the winch. A spare Plasma Rope with proper length and good condition should be in available as a spare.
5. Plasma tip must be woven. In the event ropes are piecing together, it is mandatory to be interwoven. Wire rope clamp and / or clips are not permitted.

3. MANDATORY EQUIPMENT

3.1. Two units of 2 kg fire extinguisher in good working condition and valid working order certificates. The unit is placed correctly and easily reached by the driver or co-driver.

3.2. First Aid kit and recommended medicine First Aid Kit as stated in the Traffic and Road Regulation, minimum capable to handling in emergency situation as first aid kit.

If the event Participant consumed special medicine for personal is required, then it is mandatory for participant to bring the appropriate medicine.

3.3. Hand Tools (tools set) suitable for the vehicle’s repairs requirements.

3.4. Vehicle’s Mandatory Spare and Fast-Moving Parts must be carried such as;

Belt – 1 set
Radiators Hoses – 1 set
Engine Oil – Suitable Volume of Engine Capacity
Oil Filter – 1 ea
Fuel Filter – 1 ea
Transmission and Axle Fluids – suitable volume
Power Steering Hydraulics fluid – suitable volume
Brake hydraulics Fluid – suitable volume
Clutch Parts – 1 set
Special parts that’s unique for vehicles

Note:

BT 2023 trajectory will cover 1500 km in remote area and No Land Rover Dealer or Specialist Work Shop available in East Kalimantan. Strongly recommended to have spare parts of Engine ancillaries and drivetrain.

3.5. Recovery Kit

Strap 10 m, 8 Ton SWL – 1 ea. Recommended to bring a spare.
Tree Trunk Protector 2.3 m, 6.3 Ton SWL – 1 ea.
Snatch Block 8.5 Ton SWL – 1 ea.
Soft Shackle or Omega Shackle 4.5 Ton SWL – 2 ea
Leather/Winching Gloves – 2 pr
Flashlight – 2 ea.
Winch Rope Dampener 2ea. (sling dampers can be home made from plastic, rubber, Polyurethane, carpets with a minimum weight requirements 1 Kg and not permanent installed).

Note:

Strap, Tree-trunk Protector, Snatch-block and Shackle should be produced by reputable and recognizable manufactory which is designed for recovery of the vehicle. Clear specification tag should be clear and visible. No home made or modifications allowed.

3.6. Hoe or shovel and crowbar (minimum length of handle is 90 cm).

3.7. Hi Lift / Farm Jack completed with Hi Lift base plate.

3.8. Tire inflation devices (compressor, pressure gauge and repair kit).

3.9. Snorkel

All vehicle must have a Snorkel as air intake to the engine and all the air hose ducting waterproof sealed.

3.10. Cargo Barrier

Steel or Aluminum cargo barrier must be installed inside the Cabin. It’s to create safety barrier between passengers and the cargo compartment. Minimum brace diameter of 2 mm and maximum gap of 5 cm x 5 cm, net or nylon are not permitted.

3.11. Camping Gear

- Tent
- Fly Sheet 4 m x 3 m
- Outdoor folding bed or sleeping bag
- Cloths
- Food supply and drinking water
- Cookware and cutlery

3.12. Garbage Bags 20L capacity, 1 bag/day.

3.13. Radio Communication Devices – 2m wave. Range of freq – 120 – 160 MHz.

3.14. Global Positioning Devices – tracking type – Garmin Montana 680 preferable.

3.15. Bring personal medicines, mosquito repellent and consume anti-malaria pill prior to and post Event according to doctor’s instructions.

3.16. Each Team / Group should carry Ground Anchor, the capacity of ground anchor should be suitable to handle weight of the vehicle.

3.17. Vehicles using electric winch, should be fitted with 2 batteries at least 100 A, 650 CCA (cold crank amperes) dry or gel battery. (Strongly recommended to install minimum >100 Amps Alternator).

4. RECOMMENDED EQUIPMENT

4.1. Satellite Phone – preferable without door antenna extension.

4.2. Vehicle reverse spot light and engine bay work lamp.

4.3. Spare winch rope is recommended. Otherwise, extra winch is installed in the vehicle; thus, winch rope is interchangeable.

4.4. Spare of Electric Motor Winch. Otherwise, extra winch is available in the vehicle; thus, winch motor is interchangeable.

4.5. A spare set of Axles, Drive Shaft and Clutch.

4.6. Consumable Parts.

2” Hose Clamp – 4ea
¾” Hose Clamp – 4ea
Cable Ties – 1 dz
Electric isolator tape – 1 roll
Fuse – various Amps – 12 ea.
Bulb – various size and lumens – 12 ea

4.7. Fuel Jerrycan or additional/extra fuel tank with 40 liter or more capacity. Water Container or Portable Water Jerrycan with 40-liter capacity for drinking and cooking

4.8. Mandatory to install additional of minimum two (2) Front Spot light and one (1) Rear Spot light. It should be in a good working condition.

5. SCRUTINEERING / COACHING / BRIEFING

After participant received Vehicle Preparation Guideline and Self-Assessment check list as part of vehicle preparation process in their dedicated place or work shop; The Aim of this activity to ensure the vehicle’s had been prepared technically proper and be familiar with vehicle’s condition, therefor all vehicle’s as well as participant be capable of to enjoy travel along the Event.

For that reason, Scrutineering activities prior to start is merely reassessment of what has been prepared in random and re-inspection of the Vehicle’s safety equipment in connection to safety driving and security during BT 2023 Event.

5.1. Participant Vehicle shall be readily available on location 2 days prior to start date and venue to be announced by Event Organizer BT 2023.

5.2. Driver and Co-Driver with their Vehicle shall be readily available at the scrutineering courtyard for final Inspection. Bring the Vehicle’s Self-Assessment Check List (filled earlier) to be handed to the Scrutineering Officer on site.

5.3. Valid Driver License for both Driver and Co-Driver. Vehicle’s registration Certificate must be valid and in order as well.

5.4. Vehicle in a ready state for the event, including fuel, food, drinking water and other requirements as follows;

All vehicle preparation requirements are congregated (see 2).
All Mandatory Equipment requirements are gathered (see 3).

5.5. Vehicle that does not fulfills the requirements for the event and / or cannot be inspected will be declined from participation (see 10.1).

5.6. Re-Inspection or re-scrutineering can be conducted based on request at the courtyard, only if time permitted.

5.7. Vehicle fails to pass the inspection / scrutineering process can not participate in the event. Registration fee is non-refundable (see 10.3).

5.8. Drivers, Co-drivers and Crew are highly recommended to understand Recovery, First Aid and GPS Navigation technique.

5.9. It’s mandatory for Drivers or Co-Drivers to attend briefing sessions, otherwise, they are not allowed to START. Those who do not participate in briefing session do not have the right to protest.

6. GENERAL RULES

6.1. Participants must fill out and sign the registration form correctly according to the information on Driver, Co-driver, Crew, Contact Person for emergency case and Vehicle’s data.

By completing the following requirements:

Attached identification Driver and Co Driver Photo size 3×4 cm 2 pieces.
Attached copy of valid Driver and Co-driver license.

6.2. Participant has the obligation to comply with the event’s regulations as stated in the guidance book.

6.3. All participants must accomplish the journey from start to the finish line at the destination city.

6.4. All participants must obtain a post mark prepared for the Base Camp as well as on the Track.

6.5. During the course of journey, Event Director (ED) shall lead, thus all participants must comply with and accept the direction.

6.6. Participants shall be grouped into five (5) or more vehicles. Group Leader is responsible to coordinate Group’s movements throughout the journey.

GROUP LEADER : responsible and supporting Event Director to ensure that’s trip plan of the Event performed as planned.

Participants in a Vehicle as a Team, shall act upon any direction and guidance of Group Leader. Each Group shall establish their own internal rules and guidelines in order to achieve safe and successful journey.

Group position could to be rotated at any time based on the needs.

6.7. Each Group is consisting of combination of international and domestic participants. The grouping shall be determined randomly and equally by the committee.

The committee shall announce the grouping three (3) months prior to the event. The Group is expected to immediately communicate and coordinate internally in order to strategize as well as best prepare for the event.

6.8. All participants are prohibited from arguing, expressing bad language and / or fighting. Neither with peers or other participants. (Release from activities).

6.9. All trips are led by Group Leader and fully supported by all team members.

SCOUT MASTER/Committee member within in each group role is to observe safety and supervise during the Trip. He / she shall provide assistance or recommendation based on request and / or on as needed.

In the event of potential safety situations, only one person leads the command. Other participant must obey and follow instructions. Under certain circumstances, Event Director may decide necessary action in order to ensure safe journey.

7. RULES OF APPRAISEMENT

7.1. Bonus points will be given to post as follows:

Main Briefing 30 Point
Start 60 Point
Finish 60 Point
Base Camp 30 Point
Grade A Track (high difficulties) 90 Point
Grade B Track (medium difficulties) 60 Point
Grade C Track (low difficulties) 30 Point

In the event participant’s vehicle has entered the Track and must turning back as the vehicle’s needs repairs. A fifty percent (50%) bonus point will be given from the Track Point.

Event Director performed a role as superintendent of the Event, relying on and appear on behalf of Group Leader report and recommendation based on the update conditions and situation in the track.

7.2. Penalty points will be charged as follows:

1. 1. Littering 5 Point
  2. Do Not use Rope Dampener 10 Point
  3. Do Not use Winch Gloves 30 Point
  4. Leaving the Convoy without permission (from GL) 30 Point
  5. Preceding the convoy without permission. 20 Point
  6. Blocking the road or terrain 60 Point

Note:

The penalty points mentioned above (7.2) will be taken randomly in both time and location, thus, cannot be protested.

7.3. Participants must strive to perfect gathering point for:

The committee will determine utilization of all control points.

8. REGULATION ON ENVIRONMENT

8.1. Camp Area must be clean when leaving. All rubbish placed in collection bag must be carried away. No trash left behind, burned and/or piled on the ground.

8.2. Base Camp must be silent by 24:00, all engines, generators, radio and others source should be turned off until 06:00. In case car engine need to run for test, it’s should be conducted away from base camp.

8.3. Defecation recommended 100 m from camp site or source of water (rivers, lakes, springs, etc.). When completed should be amassed.

8.4. In the event of utilizing live tree as a winching point, therefore, tree trunk protector should be used. Participant will receive only single warning due to this serious violation. Second is termination from the activity.

8.5. Prohibited to cut down tree, except for repairing bridge in the specific area.

8.6. In the event of following route along a coastline, the vehicle must follow existing route or the trail of vehicle in front. Do not alter or damage the sand dunes.

8.7. Participants are prohibited from littering wherever they are, either on the road or in the forest.

8.8. In activity such as cooking, making fire and smoking, participants must be caution of fire hazards. In the completion of activities, the fire must be extinguished and do not throw cigarette butts carelessly.

8.9. Prior to leaving Base Camp, Group Leader must ensure the cleanliness of each Group sites occupied.

8.10. Group cannot start the trip prior to securing EVENT DIRECTOR’s permission. Violations of this provisions will be sanctioned with a reprimand or penalty, if necessary be subject to dismissal sanctions (see 10.4).

9. SAFETY REGULATIONS

9.1. Alcohol / liquor / drugs / hazardous medications are prohibited when driving.

9.2. Participants must comply with applicable traffic rules when driving a vehicle on public roads.

9.3. Seat belts must be worn and fastened perfectly during driving.

9.4. Drivers or Co-drivers are prohibited from hanging outside the cabin when the vehicle is moving. Proper tools must be used to hold the vehicle from moving.

9.5. Drivers or Co-drivers must give the command and signal when they are about to winching. This is to alert people around the area.

9.6. Co-driver or any person is prohibited to stand between the winching point and the vehicle. A person should stand in safe area (about 2 meters away from the winch rope), except when adjusting the damper position or checking the drum / winch rope spool. The Vehicle should be in stationary position and no tension on the winch rope.

9.7. Drivers and Co-drivers must assess and ensure around the vehicle is safe prior to operating the winch, minimum safe zone is 2 meters.

9.8. A sling hook winch may not be engaged in the cabin of the vehicle, but it may be rolled up on the bumper. The hook should be properly attached in a fix secured point.

9.9. When winching, the damper must be placed approximately 1/3 of the total length of the stretch out, measured from the winching point / hook.

9.10. Prohibited to touch or step over the winch rope/strap during winching activity. Except for shifting the dampener or re-arrangement of recovery equipment in this case the tension of the winch rope should be neutralize prior to action. (The winch rope should not be under tension).

9.11. Winch rope and strap prohibited to be dragged by the vehicle.

9.12. Winch rope/ strap should not be run over by the vehicle.

9.13. Mandatory to wearing full gloves with part of the palm is made of strong materials. Gloves shall always be worn when handling the recovery activity. This is applicable for anyone involves in the task.

Drivers, Co-drivers and anyone involves in the activity must wear outdoor shoes (minimum ankles high).

9.14. When vehicle gets stuck or bogs in mud, the winch must be operated immediately. Destructive pathway or impose vehicle (wheel spin) will be penalized.

A maximum of 3 times attempts to pass through the obstacle. Maximum duration for each attempt is 10 seconds of wheel spinning in the same spot.

9.15. When crossing a river or traversing the water, precaution should be taken;

Be prepared prior to crossing the water.
Survey path conditions, water depth, obstacles and ascending /descending area. Install signs if needed.
Attempt to a line not facing against water stream.
Open all Windows.
Disengage all door lock.
If the water depth to be crossed considerably deep (> 70cm), the seat belt is prohibited from being used.
Anticipate flash floods.
Only one vehicle allows in the hazard area in every attempt.
Minimize number of personnel inside the vehicle when river crossing.

9.16. Reduce speed when passing through the village or residential area, this is intended to reduce dust.

9.17. Reduce speed at school safety zone and / or passing through group of children / student on the road side.

9.18. Reduce speed when entering basecamp.

9.19. Do not drive recklessly, initiated to endanger themselves or others.

9.20. Safety Officer/Group Leader has the right to warn or stop recovery activities that are considered dangerous.

9.21. Violations of the above provisions will be sanctioned with a warning or penalty and if necessary be subject to dismissal sanctions of the Event (see 10.4).

11. TRIP ARRANGEMENT

10.1. General

A. The Event Director shall lead the convoy during the journey assisted by Group Leader (GL). In certain situation Event Director, assign Group Leader to lead the Convoy, especially in any Emergency Situation that’s the present of Event Director is a must.

B. Daily travel schedule time as follows:

06.00 Wake up and breakfast
07.00 Briefing
08.00 Rolling
12.00 Lunch and praying
17.00 Stop activity – Camp site

Trip schedule could be changed at any time, depends on the spot conditions and / or determined by special needs.

C. Every morning prior to departing there will be a short briefing to explain the itinerary. If necessitated evaluation of the passed activities can be manage, with objectives to escalate quality and safety of the Journey.

D. Morning Briefing can be performed by Radio Communication, in case the position of the Vehicles far apart or separated. Morning Briefing can be led by Group Leader in case every group separated far away and outrage of Radio Communication. Group Leader shall report the current position and situation of his Own Group member to Event Director, in order to get the Direction and Trip plan of the Journey.

E. Vehicle’s number sequence of Convoy for Committee and Participant will be determined later .

F. Event Director or Scout Master be able to determined the sequences of Vehicle’s in Convoy, for safety and persuasiveness of upcoming journey.

G. Group positions on the trip will be rotated on daily basis. If the distance between Group is far apart, then the rotation be determined by Event Director as dictated by current situation and conditions.

H. Refueling points will be determined by Committee and will be declared prior to the Journey, due to the remote area that’s will be tracked. Participants prohibited to stop at any point to refuel. In case of emergency, it is mandatory to immediate report to Event Director and/or Group Leader in order to accommodate the re-fuel necessity.

I. The stopping point to re-load logistics will be determined by EVENT DIRECTOR, convoy participants prohibited to stop elsewhere for shopping / re-load logistic. In case of urgent situation, then it is mandatory to immediate report to EVENT DIRECTOR and GROUP LEADER in order to appropriately accommodates the needs.

J. Base Camp Area will be determined by EVENT DIRECTOR. Participants prohibited to stop anywhere for camping, in case of the participant, the team or Group lags far behind, then location for flying camp area will be determined through coordination between EVENT DIRECTOR and GROUP LEADER. The objective is for all participants to camp in the same area. (30-point bonus).

K. During convoy on a public road and / or on a track, all participants must give a priority for Media vehicles and Ambulance (medic) to overtake.

L. In order to accommodate documentation purposes at anytime, Event Director or Group Leader will set-up special arrangement of vehicles, speed and certain stops upon request of the Media.

M. Since this is an expedition trip, consequently there will be camping on the road side or at uncomfortable location. Participants must be prepared and prohibited from separating.

N. Since the track was surveyed quite sometimes prior to the main event. There will be a possibility of the natural changes, such as road-blocks, and/or relocated of the pathway consequences loss of direction. Participant should be prepared to face the challenges, thus, should no complaint.

O. Since the track was surveyed quite sometimes prior to the main event. There will be a possibility of the natural changes, such as road-blocks, and/or relocated of the pathway consequences loss of direction. Participant should be prepared to face the challenges, thus, should no complaint.

P. The Co-driver is in charge of reading the Tulip book or monitoring GPS Directions and synchronizing with road sign/marks or land marks.

Q. All radio communications must be setting-up at the specified frequency. In case required to change channel, when the objective is achieved then immediately return to the convoy frequency.

R. Radio communication is only used for trip related communication and convoy control. Private conversations are strongly recommended to utilize other frequency.

S. The language used during the convoy is Bahasa Indonesia and English.

10.2. Procedures for Convoy in Public Roads

A. Safety off all Participants and others public road user is the main concern when driving on public road, participants must comply with the local applicable traffic rules. Strongly recommended to applied Defensive Driving Technique.

B. In the event convoy is escorted by the Police. All participants applied “2 second rule” between vehicles or Driver should be able clearly seeing the rear differential of front Vehicle, and most likely the traffic lights do not apply. In the event one or some vehicle’s unable to follow the pace of the convoy, then they are allowed to re-grouping with their acceptable speed to predetermined destination. Report the situation by Radio to Group Leader.

C. Convoys on public roads or on asphalt roads, must turn-on the Main Beam.

D. EVENT DIRECTOR (Convoy Leader) will control the speed of the convoy and will be dictated by the road and traffic conditions. All convoy participants must follow EVENT DIRECTOR directions.

E. EVENT DIRECTOR (Convoy Leader) that are ahead always communicate through radio the road conditions and traffic situation to the team behind him, then the team should relay the message to the rest of the team.

F. In the event of loose convoy, participants must provide a minimum distance of 2 vehicles, applied “4 second rule” between 2 convoy vehicles. Anticipate to provide space for other public vehicles to overtake the convoy.

G. Group Leader (GL) has the responsibility to monitoring their team member, so that no one is left behind.

H. In the event of unplanned stop due to problem with the vehicle or other emergency reason, then only the group member will stop to assist, and the participants immediately report to GROUP LEADER/GL. Then GROUP LEADER/GL immediately reports their condition to EVENT DIRECTOR.

I. If the problem is solved or repair completed, then the Team immediately proceeds and returns to its original position or re-grouping.

J. All convoy participants actively monitoring the vehicle behind him / her through the rearview mirror. In case the vehicle behind does not appears more than 5 minutes, then the participant must stop to wait. Unless it has been coordinated with radio communication.

K. In the event of driving nonstop for 2 hours, EVENT DIRECTOR or Group Leader will look for a place to have a short break for at least 15 minutes and a maximum of 30 minutes.

L. In case of the driver is drowsy, stop immediately to change driver, don’t force yourself.

M. Communication equipment must be intensely used to stay alert.

N. In case the vehicle sequence has been determined, do not change order of the vehicles unless already coordinated with the GROUP LEADER/GL.

10.3. Convoy Procedures on Trail / Non-Public Road

Safety, teamwork and buddy system to take care of others, the most priority in this Journey.
During the trip if road and / or bridge needing repairs was found. First and Second Teams (vehicle) immediately deploy the equipment. Other Team members participate in collaboration to fix the problem.
In order to pass through obstacles in form of mud or “V” shaped terrain, all team members must work hands in hands to overcome the obstacles. If the obstacle still cannot be resolved, then team members behind or in front of the team should assist.
Driving and using a winch must follow the safety rules stated in Chapter 8, all participants must comply with all safety regulations. Event Director, Group Leader, Safety Officer will watch over the implementation of the safety regulations and has the right to cease the activity in case of violation or potential safety hazard occurred.
In situation where the terrain is uphill or downhill, keep a safe distance between vehicles to accommodate enough space for the vehicle to reposition and / or maintain momentum.
In the event the trip pass through wooden bridge, then the arrangement is to cross over it one by one.
When passing through mountains or dense forests, Drivers and Co-Drivers must concentrate to anticipate position of the edge of a cliff or tree stump covered by shrubs.
Prohibited to create a new path unless it has coordinated with GROUP LEADER and EVENT DIRECTOR.
In the event that vehicle experiencing technical breakdown; as a consequence, requiring minor repair. If the repair is no more than 30 minutes, then all the convoys will wait.
If the problem needs more than 30 minutes to fix, EVENT DIRECTOR and GROUP LEADER will coordinate to handle the situations accordingly. The broke down vehicle shall be parked safely on the road / path side in order for other vehicles to proceed with the journey. 60-point penalty is imposed if vehicle is blocking the convoy. Damage vehicle blocking the convoy will get penalty 60 points. If the malfunction vehicles need further repairs, then designated group member shall stay to accompany. No man left behinds.
In the event the participant’s vehicle is seriously damaged and beyond repaired, the Group shall pull it out to safe location or to the nearest village. Then the participants on their own efforts shall solve the transportation effort from safe place or nearest village that’s have a road access for Towing Truck to convey to nearest Work Shop for further overhaul. Bear in mind the Committee will not provide the sweeper. In case any other Group member volunteered to assist repairing the broken vehicle’s, it’s allowed with permission of Event Director via Group Leader afterwards the coordination of further Journey track had been discussed and determined the possibility point for re-grouping. A morning report regards to the progress to repairing vehicle’s should be convey by using any available Communication Media.
All convoy participants should actively monitor the vehicle behind him / her through the rearview mirror. In case the vehicle behind does not appears more than 5 minutes, then the participant must stop to wait. Unless it has been coordinated with radio communication
Prevent night driving in the forest, except to approach Base Camp nearby with good visibility.

11. THE COMMITTEE’S RIGHTS

11.1. Terminate participants, without yielding reasons.

11.2. Do not lend permission to joint an event if a participant or the vehicle did not pass scrutineering / inspection.

11.3. Does not refund the deposit if the participant step down.

11.4. If deemed necessary at any time Committee may change the route or cancel the trail (CR), move the route, including when several participants have accomplished certain task.

11.5. When deemed necessary, at any time the Committee has the right to change, reduce or insert regulations, sanctions or penalties not yet covered by existing regulation due to improvement.

11.6. No permit to start if a participant or the vehicles does not pass scrutineering / inspection.

11.7. Give dismissal sanctions if participants disobey the Regulations Book.

12. INSURANCE

12.1. All participants must have life insurance during the trip and will be arranged by the committee.

12.2. Participant have conformity to Insurance their vehicle’s, primarily to cover Insurance Sea Freight in Indonesia.

12.3. Especially for Foreigner Participant, who will bring the Vehicle’s to Indonesia, then Insurance Policy that’s applied by CARNET will be applied.

13. COMPENSATION

13.1. The organizing committee and sponsors are not responsible in the event participant has an accident injuring himself or damage the vehicle’s during the Journey.

13.2. The organizing committee and sponsors are not responsible in case of participants violate the law. Participants are responsible for the consequences.

13.3. Participants must sign the registration form prior to participating in the activity.

14. ADVERTISEMENT

14.1. Participants may advertise on their vehicles, with the following condition;

Submit a written notification and application to the committee by attaching a picture, size and placement on the Vehicle.
In the event of the advertisement is similar to official sponsor, then permission from the committee is mandatory. (Discharge from the Event).
Advertising or Branding compensation applied, and the amount to be determined by the committee.
This application for advertisement must be submitted 6 months prior to the BT 2023 activity starts, and the answer to this request will be answered by the Organizing Committee 3 months prior the BT 2023 Event begins.

15. ASSISTANCE OF DAMAGE VEHICLE AND PARTICIPANT HEALTH

15.1. During the trip if there is severe damage to the vehicle, each Group must assist to take it out of the hazardous track or convey it to the nearest village or can be move it aside if the track can be passed by a towing vehicle (recovery truck). Participants are required to work on their own vehicle repairs and rejoin after repairs to continue the activity.

15.2. Participants should not expect further assistance from the committee, such as repairing, spare parts, refueling, food supply, drinks, etc. Committee does not provide Evacuation Team. BORNEO TRIBUTE 2023 is an adventure activity, participant’s independency is a must. If there is a Sweeper assigned, it will only for guiding the convoy and reporting to EVENT DIRECTOR.

15.3. In the event of an accident and the injured person requires further medical treatment, he / she will be evacuated to the nearest hospital. Then based on medical evaluation and Doctor recommendation, the injured person may be taken to the nearest higher-level hospital at their respective costs, or in accordance with the Insurance regulations.

16. MEDIA CENTER AND INFORMATION

16.1. Statements regarding coverage or information of the activities are only issued by the Chairman of the Committee, Event Director or Committee public relations officer.

16.2. The coverage of BT 2023’s daily activities will be broadcast via Media Internet when signal transmission is available and will only be carried out by the Official Media.

16.3. In every activity for the purposes of the Committee’s Documentation, all participants if they intend to preserve their activities for personal interests are required to coordinate with the Media Team consequently there are no “chaos” during coverage of the activities by taking photos or videos.

16.4. In the event that a participant intends to publish personal coverage to social media, it must be realized that it is not allowed on behalf of the BT 2023 Committee and is not an Official Publication of the BT 2023 Committee, as a result any risks that may arise are the responsibility of the participant.

16.5. The official BT 2023 video that will be published on social media, not every vehicle and participant will get the same coverage weight. There is no right of protest from the participants to the Committee.

16.6. Participants who cover during the activity, either photos or videos, if the results are considered good and appropriate by the Committee Media Team, are expected to be able to share for the advantage of official publications.

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